Platform Overview
NGOs lose time, money, and donor trust to disconnected systems. NGO Kit replaces the patchwork — one platform where programs, people, money, procurement, and logistics speak the same language.
From logframe design to activity tracking, budget controls to beneficiary data — NGO Kit gives program teams a single workspace to plan, execute, and report on every project in their portfolio.
Run dozens of projects simultaneously across geographies, funding sources, and program types — all in one view.
Structure programs with goals, outcomes, outputs, and activities. Link each level to budgets, timelines, and responsible teams.
Real-time spend tracking against approved budgets per activity, output, and funding source. Configurable variance alerts.
Set quantitative and qualitative indicators per output. Log progress against targets and generate M&E-ready reports automatically.
Track beneficiary registrations, service delivery, and outcome data by project, location, and demographic category.
Structured close-out workflows ensure all commitments, deliverables, and financial records are captured before a project ends.
Fund accounting built for multi-source, multi-currency NGO operations. Every transaction tagged, every restriction enforced, every report available on demand — without the overtime.
Every transaction automatically tagged to project, program, funding source, and cost center. No manual allocation at month-end.
Manage funds in multiple currencies with real-time exchange rates. Consolidate across branches, offices, and implementing partners.
Configurable controls flag potential overruns before they happen. Hard and soft limits per budget line, project, and funding source.
Complete, immutable transaction history with full supporting documentation. Generate financial reports for any project or period instantly.
Forecast cash needs by project and funding source. Track advances, liquidations, and bank balances across all accounts in one place.
Pre-configured chart of accounts aligned to IFRS and NGO-sector standards. Customizable to match your organization's reporting structure.
From recruitment to payroll, from field staff to expats — NGO Kit HR handles the operational complexity of a humanitarian workforce so your team can focus on people, not paperwork.
Allocate employee time across multiple projects and funding sources. Costs flow automatically to the correct budget lines — no manual reconciliation.
Split salaries across multiple projects automatically. Payroll runs generate accounting entries tagged to each funding source.
Manage national staff, expats, and contractors with appropriate contract types, benefit structures, and compliance requirements.
Configurable leave policies across staff categories. Digital timesheets integrated with payroll and project cost tracking.
Dedicated workflows for volunteer onboarding, assignment, and recognition. Full compliance tracking for field-based staff.
Structured hiring pipelines from job posting to offer letter. Onboarding checklists ensure new staff are operational from day one.
Structured procurement that keeps spending within budget, meets compliance requirements, and gives finance teams the documentation they need — without slowing down program delivery.
Every purchase request tied to a project and budget line. Available balance shown at the point of request — no surprises at month-end.
Configurable approval chains by value threshold, category, and project. Delegated authority levels enforced automatically.
Issue requests for quotation, collect and compare bids, document selection rationale. Full audit trail from solicitation to award.
Automatic match between purchase order, goods receipt, and vendor invoice before payment is released. Prevents duplicate and erroneous payments.
Maintain approved vendor lists, track performance, and enforce prequalification requirements by category and geography.
Every procurement decision documented and timestamped. Generate complete procurement files ready for external review.
End-to-end supply chain visibility from central warehouse to last-mile distribution. Track what you have, where it is, and what it cost — across every location your organization operates.
Real-time stock visibility across all warehouses, field offices, and distribution points. Manage goods in, goods out, and inter-location transfers.
Record and track distributions of non-food items, relief supplies, and in-kind goods. Link each distribution to the project and beneficiary data.
Track organizational assets — vehicles, equipment, IT hardware — through their full lifecycle, including depreciation, assignment, and disposal.
Log trips, track fuel consumption, schedule maintenance, and allocate vehicle costs to the projects they serve.
Lot and serial number tracking for controlled items. Full traceability from procurement origin to final distribution point.
Structured replenishment workflows between central and field locations. Automatic reorder points and transfer requests keep field offices stocked.
Watch what happens when your procurement team raises a single purchase order.
Available balance validated against the project budget before the PO is approved.
A financial commitment hits the correct analytical account automatically. Spend is reserved.
Three-way match confirms PO, receipt, and invoice align before payment is released.
Items enter the warehouse inventory in real time. Available stock is immediately visible across all locations.
NGO Kit is configured for humanitarian NGOs operating in MENA and beyond. We'll show you how it maps to your programs, team size, and operating context.