Our Platform
The ERP System
Built for NGOs.
NGO Kit is a fully configured Odoo Enterprise platform for humanitarian organizations — connecting your programs, finance, HR, procurement, and logistics so your teams spend less time on admin and more time on what matters.
Generic ERP tools slow your organization down — when every hour should be going toward programs.
Your team tracks budgets, people, and field operations across multiple countries — all inside Excel files, email chains, and disconnected systems. Finance spends weeks assembling reports. Program managers make spending decisions on last month's numbers. Field logistics stay invisible to headquarters.
NGO Kit solves this by connecting your programs, finance, HR, procurement, and logistics in one place — so management decisions run on live data, and reporting becomes a natural output of clean operations.
See How It Works →Everything an NGO needs.
Each module is purpose-built for humanitarian operations — then integrated so data flows seamlessly from project creation to donor reporting.
Programs & Projects
Full project lifecycle from creation to closure. Program managers get a live view of Planned, Committed, Accrued, and Actual spend — so they always know where they stand. Configurable budget controls, monthly forecasting, and every project document in one place.
- Central project card with all linked data
- Configurable budget controls per funding source
- Purchase request approval workflows
- Digital signatures & document archiving
Finance & Accounting
Multi-currency fund accounting that gives your finance team a real-time picture across all funding sources. Automated bank reconciliation, full analytical accounting by project, and complete records available at any time — not assembled manually at month-end.
- Analytical accounting by project and program
- Automated exchange rate updates
- Complete, audit-ready financial records on demand
- Cash fund & fixed asset management
Human Resources
Complete HR lifecycle from recruitment to end-of-service. Staff allocations to programs, timesheets that auto-fill from attendance, and payroll that flows through the correct funding sources automatically — no manual splitting.
- Project-based staff allocation tracking
- 360° performance evaluations
- Auto-filled timesheets from attendance
- Payroll allocated across funding sources automatically
Procurement
Full procurement cycle — PR → RFQ → CBA → PO → GRN — with built-in OFAC vendor screening, comparative bid analysis, and automatic budget integration.
- OFAC compliance checks on vendors
- Multi-currency RFQ & bid comparison
- Dynamic approval matrix by value
- Vendor performance scoring
Logistics
Fleet management, multi-warehouse inventory, and transport operations — all linked to donor projects. GDO issuance, digital waybills, and FIFO inventory tracking across Turkey and field offices.
- Fleet scheduling & maintenance alerts
- Multi-location warehouse management
- Digital waybills & delivery receipts
- Asset tracking & disposal records
All 5 modules work as one system.
A purchase in procurement updates the project budget live. A staff timesheet flows into program costs and payroll. An inventory movement links to project spend — automatically. No double entry, no manual reconciliation.
See It in a Live DemoRequires Odoo Enterprise license · Deployed on odoo.sh or your server
The only packaged Odoo solution
designed for the NGO sector.
Real-Time Visibility Across Your Entire Organization
Every transaction, purchase order, timesheet, and field movement updates your financial picture instantly. Management runs on live data — not last week's export from Finance.
Arabic, English & Urdu
Full trilingual interface. Staff in field offices switch to Arabic, headquarters uses English, and Urdu-speaking staff are fully supported natively.
Real-Time Budget Control
Track Planned, Committed, Accrued, and Paid expenditure live per project and program. Configurable controls flag potential overruns before they happen — so managers can act, not react.
Built for Cross-Border Operations
Multi-currency, multi-warehouse, multi-office. Designed for NGOs operating across conflict-affected areas — tested in Turkey-Syria cross-border programs.
Enterprise-Grade Security
Role-based access by department and branch, encrypted data transmission, daily backups on odoo.sh. GDPR and Jordan PDPL compatible data architecture.
Proven in Production — Not a Prototype
5+ years of live implementation with Turkish humanitarian NGOs managing multi-million dollar donor portfolios. The corner cases have already been solved.
Built on Odoo Enterprise
NGO Kit is not a standalone app — it's a fully configured Odoo Enterprise deployment. You get the world's most versatile ERP platform, purpose-built for the operational realities of humanitarian NGOs. Odoo Enterprise license required.
Why Odoo Enterprise →Ready to replace your spreadsheets
with a system built for your reality?
We'll show you a live demo tailored to your organization's programs, team size, and operating context. No commitment required.
Implemented by Sanarise Intelligent Systems · Oman — serving NGOs across MENA & Turkey